How does automatic matching work ?
Automatic bank reconciliation relies on a structured and fully digitalized process, designed to eliminate manual entries and reduce errors.
The automatic matching process relies on a series of simple and automated steps :
- The software automatically imports bank statements from the bank via a secure connection or a file.
- Transactions are analyzed in real time according to criteria such as date, amount, description or beneficiary.
- The system compares each bank transaction with the accounting entries.
- When a match is detected, the reconciliation is done automatically.
- In case of an anomaly, a notification is sent for validation or manual correction.
This system allows for precise bank monitoring, an up-to-date financial view, and saves time for your accounting teams.
Automatic matching : several possible methods
Automatic reconciliation can be carried out using different methods, adapted to the specific needs and flows of each company.
L’Iban Virtuel
A virtual IBAN is a unique bank identifier linked to a main account, used to receive or isolate payments without opening a new bank account.
It allows a separate IBAN to be assigned to a customer or transaction in order to facilitate the tracking of financial flows, accounting automation and bank reconciliation.
Virtual IBANs are widely used by businesses and payment platforms to gain clarity, traceability and efficiency in cash management.
Virtual IBANs are primarily intended for businesses that manage a large volume of incoming transfers.
They allow for the precise identification and classification of each payment, according to the defined internal organization, by customer, invoice, payment link, currency, point of sale, or geographic area.
Even when the amount received differs, or the reference is missing or incorrect, each transfer is automatically recognized and reconciled in the accounting and invoicing systems. The finance department no longer needs to perform manual reconciliation and intervenes only for verification purposes, freeing up time for higher-value tasks.
Automatic processing rules
It is also possible to automate processing using custom rules. This information matching automatically links payments based on amounts, customer references, invoice numbers, or any other relevant criteria.
In the event of an anomaly, alerts are generated to facilitate verification and expedite decision-making. The system also manages overpayments by automatically triggering the necessary refunds, thus limiting errors and disputes.
This automation reduces manual intervention, speeds up bank reconciliation and provides real-time visibility into cash flow, allowing your team to focus on higher value-added tasks.
Automatic reconciliation : the advantages for businesses
Le rapprochement automatique présente plusieurs avantages pour la gestion de la trésorerie en entreprise.
Save your teams time
Bank reconciliation is a demanding task for accounting teams. It requires significant time and energy and can disrupt daily operations, particularly when accountants need to request receipts or confirmations from the sales team and other colleagues.
Thanks to automatic reconciliation, the process becomes smooth and efficient. Only atypical transactions require intervention, simplifying everyone’s work and accelerating financial management.
Fewer errors, greater accuracy
By automating payment reconciliation, the company has a more accurate and reliable view of each transaction.
Bank data is compared in real time with accounting information, which limits manual entries and greatly reduces the risk of error.
Discrepancies related to amounts, fees, processing times, or currencies are detected immediately. Automatic bank reconciliation thus ensures the reliability of financial data and secures payment tracking, without relying on repeated human verification.
Improved fraud detection
Greater accuracy allows for a better view of transactions. Errors thus become immediately visible. Unjustified debits, duplicates, missing payments, or fraudulent activity are detected and processed more effectively.
A better view of spending
Greater transparency in cash flow finally allows for a better understanding of how the company’s money is actually being used. Precisely identifying the main expense categories facilitates cost analysis and highlights optimization opportunities that are sometimes invisible without payment reconciliation. This clear view of cash flow helps to make more informed and strategic financial decisions.
Automate bank reconciliation with CentralPay
With CentralPay, bank reconciliation is no longer done at the end of the month, but as soon as payment is received. Accounting becomes more responsive and reliable, without waiting for the closing date.
The platform offers B2B payment processes designed for automatic reconciliation. Each transaction integrates from the outset the key information necessary for accounting reconciliation such as the invoice reference, customer ID, standardized description or proof of payment.
The data is then automatically transmitted to the ERP to facilitate matching.
